Executive Assistant

Impact Scale is looking for a detail-oriented, tech-savvy Executive Assistant to support the high-performing entrepreneur and CEO of our growing online marketing company. The ideal candidate will serve as the right hand to the CEO- streamlining operations, managing communication, and enhancing productivity. This is a fast-paced, highly dynamic role that requires initiative, discretion, and a strong sense of ownership.

Key Responsibilities:

• Manage a busy calendar: schedule meetings, calls, and appointments

• Coordinate logistics for virtual and in-person meetings (agendas, notes, follow-ups)

• Prioritize emails, DMs, and inbound requests

• Track tasks, to-dos, and ensure timely execution of CEO’s action items

• Handle travel booking, conference registration, and itinerary planning

Team & Business Operations:

• Serve as a communication bridge between the CEO and internal team

• Maintain and improve internal systems and processes

• Liaise with vendors, freelancers, and strategic partners

Content & Personal Brand Support:

• Manage content calendar for CEO’s personal brand (social, blog, podcast, etc.)

• Assist in writing drafts, posting, and coordinating with content team

• Organize brand assets and ensure consistent, professional output

• Research speaking opportunities, PR, and growth tactics for brand exposure

Hours, Location and Benefits:

• Full time 40 hours per week

• Hybrid office and work from home hours (Monday, Wednesday, Friday in office)

• A generous benefits package, including comprehensive health insurance, retirement savings, and paid time off.

Qualifications/Skills:

• Experience in a similar executive support or operations role

• Highly organized, responsive, and excellent with time management

• Strong communication skills—written, verbal, and interpersonal

• Proficient with tools like Google Workspace, Notion, Slack, and project/task managers

• Familiarity with online business and or marketing

• High level of discretion and professionalism